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- Office Hours, Family Portal, & Info
- Family Service Hours, FAQs, & Volunteers
- Health & Music Forms/Links
- Supplies, Summer Work, Policies, & Calendar
- Lunch K-8 (PK packs lunches for wrap)
- Uniforms & Dress Code
- Summer Faith Enrichments for Families
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Office Hours During the School Year7:00 am- 2:15 pm and 3:00 pm to 3:30 pm. We are closed from 2:15-3:00 for dismissal.
Scheduled Early Dismissal Days- Listed on your school calendar. A late fee of $5 per minute, per child will be charged for any student not picked up on time.
Phones will be on night service during this time. If you are not able to pick your child up on time, they will automatically go to Extended Day.
Early dismissals need to be conducted before 2:15.
If you need to come on campus after school is dismissed, you may wait in the pavilion or the parking lot until dismissal is over.
PK- 10:45 am, grades K - 4- 11:35 am, and grades 5 - 8- 11:45 am.
We do not have extended day or wraparound for PK on early dismissal days. If you have a PK student and an older child, you must pick up your PK at 10:45 and get back in line for your older child.
Emergency School Closings-The decision to declare an emergency closing due to inclement weather will be made by the Superintendent of Catholic Schools in the Diocese of St. Augustine. The superintendent will remain in constant contact with the county’s emergency services in order to determine the safest course of action for all the schools. When a decision is made to close the school, you will be notified by email and through our Parent Alert System.
Heat Advisory Guidelines
Updates on closing and re-openings will be on the diocesan website as well. (www.dosafl.com)
Lightning Protocol
Cold Advisory GuidelinesThe Legal Stuff
Terms & Conditions:
By Providing your consent, you are enrolling in our Parent Alert System. A subscription to the alerts is not required to create your account. Message frequency should be once a week, but may vary. Message and data rates may apply. You may opt-out at any time by texting STOP.
Family Payments & Scholarships
FAMILY PORTAL
To view a video showing how the Family Portal works, please use this link. The password to view this video is Portal.
To view a video on how to create your Family Portal, please use this link. The password to view this video is Portal.
To access Family Portal, click Family Portal
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For SAFE Clearance (Volunteer/Employee Clearance)- All Families
All adults volunteering with children and vulnerable persons are required to complete our online Safe Environment which includes a Protecting God's Children course and a background check which you will renew every five years. This training consists of video segments, questions, and a review of diocesan policies. Topics include “grooming” of potential victims, boundaries, signs of sexual abuse, reporting, etc. All active diocesan employees, coaches, and volunteers, the registrant will be required to complete a 35-minute online module titled A Plan to Protect 4.0 as part of the process.
If you have VIRTUS training from another diocese contact the VIRTUS helpdesk 1-888-847-8870 to have your VIRTUS account transferred from your previous diocese to the Diocese of St. Augustine. Once the account has been transferred please notify our office.
NEW USERS need to first set up their Virtus account (The organization is “St. Augustine, FL (Diocese)”) and complete the needed steps. click here
CURRENT VIRTUS USERS, click here to update your account or contact the Helpdesk at 1-888-847-8870 to recover your login information. DO NOT CREATE A SECOND ACCOUNT.
For your background check only or 5-year re-check click here. (These can take eight to fourteen days to return to us.)Family Service Hours Information (Kindergarten-Eighth Grade Families)
Our K-8 families of Annunciation have a service hour requirement with our various committees. The first 12 hours must be completed before December 15. The second 12 hours must be completed before May 15. Late fees will apply at the end of December and May for any unpaid balances.
We have many working families, single-parent families, and those who work nights. We have something for everyone.
You do not have to be cleared through the SAFE Environment Program to get your required family service hours.
All committee members and volunteer coaches must log their hours or committee function (officer, homeroom parent, etc.)
We try to remove your name from the report, but there are a lot of committee members so we may make errors.
To log your hours, log into your Family Portal. Go to "Family" and pick the name of the person who did the service from the middle drop-down area. Click on the "+" sign and fill in the form to add your hours. Don't forget to save. The verified portion is only if we manually add something from the office. The sign-in computer does NOT sync with your Family Portal. You must log your own hours.
Family Service Hour Requirement
Family Service Hour FactsWorking with students requires Safe clearance.
Email the appropriate teacher below or use the sign-up link.
(Clearance is needed when you are on campus working around students. All others do not require clearance.)
Teacher items/Classroom Helpers- find applicable teacher's emails at https://www.annunciationcatholic.org/faculty-staffHealth Room- Health Room
Honor Roll Donut w/Principal- Donut Help
Recycled Clothing Help- Recycled Clothing Help
Teacher Table Help- Teacher Treat Table
Traffic Morning Morning Traffic Sign Up
Traffic Afternoon- Please email Mrs. Denning at denning0720@yahoo.com
Ice Cream Mondays- Ice Cream SalesWednesday Lunch Help- Wednesday Sales
Wish Lists-
Misc. Wish List
Amazon Wish List
Friday Kitchen Help- Friday Lunch
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Links to Commonly Used Resources and Forms
- Allergies, Seizure, Asthma Waiver Form (to be submitted WITH other medical forms).
- AR Testing
- AR Home Connect
- Calendar- School Academic Calendar 2023-2024
- Carline Video (Arrival/Dismissal) (temperature checks no longer apply)
- Carline Afternoon Traffic Pattern
- Carline Morning Traffic Pattern
- Car Visor Template for Pick-Up (please use a large font).
- Epi-Pen Authorization Form (submit with the above waiver)
- Family Service Hour (K-8) Requirements
- Family Service Hours (K-8) Facts
- Inhaler Authorization Form (submit with the above waiver)
- IXL Tutorial (Powerpoint)
- IXL Tutorial (PDF)
- Music and Choir Form
- Parent's Guide to Google Classroom and Video Conferencing
- Parent Portal Sign-Up Directions (District Code= AN-FL)
- Policy Handbook 2023-2024
- Prescription Medicine Authorization Form (Interactive format)
- Sports Physical/Participation Form (must be dated after June 1 ea. year)
RECORD REQUESTS AND MEDICAL EVALUATIONS
All requests for student records must be given in writing to
the school and there is a minimum 72-hour turnaround
time to process requests. For records to be
released, there may not be any outstanding balance on the
family’s school account.
All requests for teachers to complete evaluations and
student observation documents must be submitted to the
office (not the teacher) 72 hours (weekdays) ahead of the date needed.
Requests of this kind must also be accompanied by a self
addressed stamped envelope with the name and address
of the medical professional or an email address.
Diocesan policy states that the records be sent directly to
the professional and not handed to the parent.
Please note that ACS does not fax records, so an
alternative to the SASE is to email the medical professional.Additional Resources For Parents
- Family Portal Phone App (only $4.99 annually) (District Code is AN-FL)
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2023-2024 Policies, Summer Supplies, Summer WORK & Information
Policy Handbook 2023-2024
To Receive Parent Alert Texts - Text "start" to 31706The Legal Stuff
Terms & Conditions:
By Providing your consent, you are enrolling in our Parent Alert System. A subscription to the alerts is not required to create your account. Message frequency should be once a week, but may vary. Message and data rates may apply. You may opt out at any time by texting STOP.
School Calendar-
2023-2024
Kindergarten students dismiss at 11:45 on the first two days of school. There is no extended day for Kindergarten students these two days.Extended Day and Wraparound Information
EXTENDED DAY REGISTRATION FORM
Carline Traffic Pattern
Carline Visor Sign Template
MUSIC/CHOIR/BAND/DRAMA (Incoming Third Grade - Eighth Grade)
Recorder Order & Choir/Drama Form (This form will be at Orientation.)
7th & 8th Grade Band or Choir Form (This form will be at Orientation.)Summer Reading (Incoming Kindergarten Grade - Eighth Grade)
Students are required to get AR points based on their incoming grades.
For example- Incoming first grade – 1 point, incoming second grade – 2 points, incoming eighth grade – 8 points
Students are free to pick or read books from the recommended reading list for their grade (linked below). Books should be close to the student’s reading level or grade level.Recommended Reading Summer 2023-2024 (updated 6/5/2023)
AR tests may be taken from home Monday-Friday 8:00 am-8:00 pm. The student’s username and password are the same as during the school year. AR Testing website is linked below. New families/students check your emails (look in your spam folder too) for your child(ren)'s login information. The last date to take them is July 31, 2023.
AR Testing
Make sure you're clicking on the orange "Accelerated Reader" button.
To find out if a book is an AR book, use AR Bookfinder (linked below).
AR Bookfinder
Summer Math -IXL (Incoming Kindergarten-Eighth Grade)
See the list below for each grade level's required Summer IXL strands. The student’s username and password are the same as they used during the school year.
New families/students check your emails (look in your spam folder too) for your child(ren)'s login information.
The last date to complete them is July 31, 2023.
Please use ctrl+F to find the description as the numbers do not match. Teachers are aware of this so just have your student do their best.
Summer Math IXL StrandsAdded 6/5/2023
As we begin our summer break, one of the main concerns for teachers and parents alike is how to maintain student learning and achievement. We don’t want to fall into the “summer slump.”For Reading, our AR website will be live to your student at home with their same username and password. Students can read books on their level and take tests beyond what is required on the Summer Reading List. Last year, we had a few students read more than 100 books just over the summer! With a little daily reading time set aside, what can your child achieve?
For Math, fact fluency is critical. Mastering basic facts allows students to move beyond computation to higher-level thinking skills. It simplifies the processes of solving word problems and increases accuracy. While IXL builds and reviews specific skills, it doesn’t give true repetitive practice.
To that end, ACS would like to recommend Time4MathFacts which is part of the Reflex Math program. Time4MathFacts is a research-based, adaptive, interactive program for mastering math facts. It monitors student progress and provides reports for parents. Time4MathFacts is a commitment of $40 to register your child, but this gives you access to the programs for a full year. While it is not required, we strongly encourage you to consider it for your child. Having automaticity with facts will provide your child with such an advantage!
If you are not able to commit to the $40, there are also free websites that allow for the practice of facts. Though it is not our school page, this school in New York has a great compilation of sites found here that focus on facts. We do, however, recommend the Time4MathFacts for consistency and monitoring, but any practice is beneficial!
We hope you have a wonderful and safe summer!
Supply Lists (Incoming Pre-Kindergarten - Eighth Grade)
You must purchase both sections if you did not opt-in for the bulk option at registration.
Pre-Kindergarten Kindergarten First Grade Second Grade Third Grade Fourth Grade Fifth Grade Sixth Grade Seventh - Eighth
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Scroll down for the lunch ordering instructions.
LUNCH ORDERING INSTRUCTIONS:
These instructions may look different from your smartphone.
Parents K-8 Only (PK must bring their own lunch)1) Log into your Family Portal Account.
2) From the main screen, click 'Student Information.'
3) Click 'Lunch' in the same section.
4) Click 'Create Web Order" at the top.
5) Select which days you would like an entree by scrolling down the page and putting the number of items in the QTY column. You do this for EACH child for each day of the week. NOTE: Do not order meals for all your children under one child's name. If you have multiple children, you will see tabs for each child. Please check carefully when ordering.
6) When done ordering, scroll to the bottom and click 'Order Items.' If lunch items are in blue on your lunch calendar on your PC or a black dot on your app, then lunches were ordered for that day.
7) The charges will now display (they do not actually bill until the next day) for the student on your Family Portal portal to be paid on the Family Billing screen. We suggest keeping a deposit in your account.
NOTE: Lunches are billed after they are eaten the day of. You can pay from your student billing page and even pay over the amount to have a credit on your account. You will have until 1:00 pm each school day to order for the next school day and until 1:00 pm on Friday to order for Monday. (For example, you need to order by 1:00 pm on August 12 for lunch on August 15.) You also need to order by 1:00 pm the school day before vacations to have lunch when we return.
If your child has an upcoming field trip or will not be in school, go back into your lunch menu and change the quantity to zero and then click "order items" to update. This must be done before the actual day of the lunch.
Balances are to be paid in full on a monthly basis or you will receive a late fee and risk being shut off. We must pay the restaurants on delivery. We do not carry balances with them. This is why it helps to keep a deposit in your lunch account.If your child is absent, their meal will be held in the refrigerator and given to them upon their return the next day. We cannot keep lunches for more than one day so this cannot be done for Friday lunches or holidays. It can also be given to a sibling, if applicable, to bring home. If you know before 1:00 pm that your child will not be in school for lunch the following day, you can go to your account and cancel lunch by clearing out the quantity on each item and hitting submit. We do not refund lunches.
Lunch Visitors
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We always suggest calling the North Florida Uniform store (for K-8 uniforms) before heading over to make sure they are open.
School Uniforms K-8 are available through North Florida Uniform in Mandarin. (See below)
PE and PK Uniforms and Used uniforms are sold in the school office. (See below)
North Florida Uniform
11481 Old St. Augustine Road - Suite 301
Jacksonville, Fl 32258
(904) 288-8839
Direct links to the school program online store:
1300-ACS Link: North Florida Uniform Online StoreNorth Florida Uniform Summer Hours
June-August
Tues-Fri: 10-6
Sat: 11-4
Sun-Mon: ClosedPre-K & PE Uniforms are available in the school office at $13 per piece ($26 an outfit)
Used/Recycled Uniforms are sold in the office for $2 per piece. These have been mended and hemmed so we suggest the child be with you in order to try them on.
Shoe Dress Code- Leather shoes, no canvas. (Kindergarten through Eighth)
PK students wear either tie or velcro tennis shoes.
PE shoes- must be an athletic tennis show that ties or velcro.
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Summer Faith Enrichment for Families
As the Easter Season ends and the school year winds down, vacation begins. But it is not a vacation from our Catholic faith. How and where do families find spiritual enrichment during the summer months? While we are entering the Ordinary Time of the Church’s liturgical year, there is nothing ordinary about the feasts we have over the summer months that can be highlighted in the home.
Another important summertime feast is the Feast of the Body and Blood of Jesus, celebrated this year on June 11th. We will be celebrating our annual Eucharistic Congress the two days prior to this feast. You will want to attend that as a family, taking part in the Mass, the Eucharistic Procession, and the speakers. On the actual feast day, plan some special family activities, announced ahead of time which culminate with a family meal using the good dishes. For more ideas: https://blog.holyheroes.com/5-ways-to-celebrate-corpus-christi-as-a-family/
Early Church history and tradition teach us that each day of the week has a theme that can help us celebrate Ordinary Time. During the summer months, consider these daily focus activities:
Sunday: Weekly Easter (take a flower walk, visit a fountain, review Baptism, color eggs, https://www.catholicfamilyfaith.org/easter-season-resources.html
Monday: Honor the Holy Angels (learn an angel prayer, converse with a guardian angel, do an angel craft https://www.catholicicing.com/angel-art-projects/)
Tuesday: Honor the Apostles (memorize their names, learn the Act of faith, read Scripture, trace the missionary journeys found in Acts of the Apostles)
Wednesday: Honor St. Joseph (do a wood project, have a dad’s day with a special dad’s lunch, do a St. Joseph craft: https://thekennedyadventures.com/celebrate-saint-joseph/)
Thursday: Reverence of the Holy Eucharist (attend morning Mass, spend time with the Blessed Sacrament, reread the story of the Last Supper, make unleavened bread)
Friday: Meditate on Christ’s Passion and Death (make a small sacrifice, fast, banish family bickering, review the Stations of the Cross, and set up Stations around the house, here is a simple set: https://wau.org/resources/article/re_stations_cross_kids/ )
Saturday: Honor our Blessed Mother (make a Marian shrine, watch the Song of Bernadette, pray a rosary, memorize a new Mary prayer https://www.marypages.com/prayers-to-the-blessed-virgin-mary.html
Ordinary Time is just not so ordinary.
Sadlier 12 printable summer activities Offered in Spanish and English, free download
Sadlier: Make it a faith-filled summer resource book (free download)
Intentional Catholic Parenting Summer activities, helpful tips for parents
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