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- Office Hours & Info
- Family Service Hours, FAQs, & Volunteers
- Health & Music Forms/Links
- Policies, Calendar, & Links
- Family Portal & Lunch K-8
- Uniforms & Dress Code
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Our OFFICE Hours-
Monday - FRIDAY
7:00 am- 2:15 Pm (early dismissals need to be conducted before 2:15)
3:00 PM- 3:30 PM
Office hours during the school year
are 7:00 am- 2:15 pm and 3:00 pm to 3:30 pm. We are closed from 2:15-3:00 for dismissal.
Scheduled Early Dismissal Days- Listed on your school calendar. PK- 10:45 am, grades K-3- 11:35 am, and grades 4-8- 11:45 am. We do not have extended day or wraparound for PK on early dismissal days. If you have a PK student and an older child, you must pick up your PK at 10:45 and get back in line for your older child. Extended Day fees will apply for any child not picked up on time.
Phones will be on night service during this time. If you are not able to pick your child up on time, they will automatically go to Extended Day.
Early dismissals need to be conducted before 2:15. If you need your child between 2:15-3:00, please see one of the teachers under the canopy to dismiss your child. If you need to come on campus after school is dismissed, you may wait in the pavilion or the parking lot until dismissal is over.
Emergency School Closings-The decision to declare an emergency closing due to inclement weather will be made by the Superintendent of Catholic Schools in the Diocese of St. Augustine.
Heat Advisory Guidelines
The superintendent will remain in constant contact with the county’s emergency services in order to determine the safest course of action for all the schools. When a decision is made to close the school, you will be notified by email and through our Parent Alert System.
Updates on closing and re-openings will be on the diocesan website as well. (www.dosafl.com)
Cold Advisory Guidelines
Family Payments & Scholarships
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For SAFE Clearance (Volunteer Clearance)- All Families
All adults volunteering with children and vulnerable persons are required to complete our online Safe Environment which includes a Protecting God's Children course and a background check which you will renew every five years. This training consists of video segments, questions, and a review of diocesan policies. Topics include “grooming” of potential victims, boundaries, signs of sexual abuse, reporting, etc.
As of July 1, 2022- All active diocesan employees, coaches, and volunteers, the registrant will be required to complete a 35-minute online module titled A Plan to Protect 4.0 as part of the process.
If you have VIRTUS training from another diocese contact the VIRTUS helpdesk 1-888-847-8870 to have your VIRTUS account transferred from your previous diocese to the Diocese of St. Augustine. Once the account has been transferred please notify our office.
New users need to first set up their Virtus account (The organization is “St. Augustine, FL (Diocese)”) where you will sign three electronic forms and set up an appointment for a Protecting God's Children course and your background screening. Please click here to sign up.
If you already have a VIRTUS Account, click here to update your account or contact the Helpdesk at 1-888-847-8870 to recover your login information. Do NOT create a second account.
For your background check only or 5-year re-check click here. (These can take eight to fourteen days to return to us.)Family Service Hours Information (Kindergarten-Eighth Grade Families)
Our K-8 families of Annunciation have a service hour requirement with our various committees. The first 12 hours must be completed before December 15. The second 12 hours must be completed before May 15. Late fees will apply at the end of December and May for any unpaid balances.
We have many working families, single-parent families, and those who work nights. We have something for everyone.
You do not have to be cleared through the SAFE Environment Program to get your required family service hours.
All committee members and volunteer coaches must log their hours or committee function (officer, homeroom parent, etc).
We try to remove your name from the report, but there are a lot of committee members so we may make errors.
To log your hours, log into your Family Portal. Go to "Family" and pick the name of the person who did the service from the middle drop-down area. Click on the "+" sign and fill in the form to add your hours. Don't forget to save. The verified portion is only if we manually add something from the office. The sign-in computer does NOT sync with your Family Portal. You must log your own hours.
Family Service Hour Requirement
Family Service Hour Facts
These do NOT require clearance through SAFE.Traffic (AM & PM)- Traffic
Recycled Uniforms- Recycled Uniforms & Donations
Box Tops- Josh Fraser
ACS Teacher Wish Lists- Our Amazon Smile ID is- smile.amazon.com/ch/59-3194361
These do require clearance through SAFEe.
mail the appropriate teacher below or use the sign-up link.
Library- Mrs. Cowman, vcowman@annunciationcatholic.org
Technology- Mrs. Roberts, Jroberts@annunciationcatholic.org
Teacher items/Classroom Helpers- find applicable teacher's emails at https://www.annunciationcatholic.org/faculty-staffHealth Room- Health Room
Ice Cream Mondays- Ice Cream Sales
Wednesday Lunch Help Wednesday Sales
Friday Kitchen Help- Friday Sales
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Links to Commonly Used Resources and Forms
- Allergies, Seizure, Asthma Waiver Form (to be submitted WITH other medical forms).
- AR Testing
- AR Home Connect
- Calendar- School Academic Calendar 2022-2023 (UPDATED 6/29/2022) (Subject to change.)
- Carline Video (Arrival/Dismissal) (temperature checks no longer apply)
- Carline Afternoon Traffic Pattern
- Carline Morning Traffic Pattern
- Car Visor Template for Pick-Up (please use a large font).
- Epi-Pen Authorization Form (submit with the above waiver)
- Family Service Hour (K-8) Requirements (2022-2023)
- Family Service Hours (K-8) Facts (2022-2023)
- Inhaler Authorization Form (submit with the above waiver)
- IXL Tutorial (Powerpoint)
- IXL Tutorial (PDF)
- Music, Choir, and Drama Form
- Parent's Guide to Google Classroom and Video Conferencing
- Parent Portal Sign-Up Directions (District Code= AN-FL)
- Policy Handbook 2022-2023
- Prescription Medicine Authorization Form (Interactive format)
- Sports Physical/Participation Form (must be dated after June 1 ea. year)
RECORD REQUESTS AND MEDICAL EVALUATIONS
All requests for student records must be given in writing to
the school and there is a minimum of a 72-hour turnaround
time to process requests. In order for records to be
released, there may not be any outstanding balance on the
family’s school account.
All requests for teachers to complete evaluations and
student observation documents must be submitted to the
office 72 hours ahead of the date needed.
Requests of this kind must also be accompanied by a self
addressed stamped envelope with the name and address
of the medical professional or an email address.
Diocesan policy states that the records be sent directly to
the professional and not handed to the parent.
Please note that ACS does not fax records, so an
alternative to the SASE is to email the medical professional.Additional Resources For Parents
- Family Portal Phone App (only $4.99 annually) (District Code is AN-FL)
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2022 Policies, Summer Supplies, WORK & Information
Policy Handbook
To Receive Parent Alert Texts - Text "start" to 31706School Calendar-
2022-2023 Updated 6/29/2022
Kindergarten students dismiss at 11:45 on the first two days of school. There is no extended day for Kindergarten students these two days.Extended Day and Wraparound Information
EXTENDED DAY REGISTRATION FORM
Carline Traffic Pattern
The temperature checks at the end of the above video no longer apply.
MUSIC/CHOIR/DRAMA (Incoming Third Grade - Eighth Grade)
Recorder Order & Choir/Drama Form Updated 6/29/2022
Summer Reading (Incoming First Grade - Eighth Grade)
Students are required to get AR points based on their incoming grades.
For example- Incoming first grade – 1 point, incoming second grade – 2 points, incoming eighth grade – 8 points
Students are free to pick books of their choosing or read books from the recommended reading list for their grade (linked below). Books should be close to the student’s reading level or grade level.
Recommended Reading Summer 2022-2023
AR tests may be taken from home Monday-Friday 8:00 am-8:00 pm. The student’s username and password are the same as during the school year. AR Testing website is linked below. New families/students check your emails (look in your spam folder too) for your child(ren)'s login information. The last date to take them is August 10, 2022.
AR Testing
Make sure you're clicking on the orange "Accelerated Reader" button.
To find out if a book is an AR book, use AR Bookfinder (linked below).
AR Bookfinder
Summer Math -IXL (Incoming Kindergarten-Eighth Grade)
See the list below for each grade level's required Summer IXL strands. The student’s username and password are the same as they used during the school year.
New families/students check your emails (look in your spam folder too) for your child(ren)'s login information.
The last date to complete them is August 10, 2022.
Summer Math IXL Strands
Supply Lists (Incoming Pre-Kindergarten - Eighth Grade)
If you did not opt-in for the bulk option at registration, you must purchase both sections.
Pre-Kindergarten Kindergarten First Grade Second Grade Third Grade Fourth Grade Fifth Grade Sixth Grade Seventh - Eighth
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Scroll down for the lunch ordering instructions.
Lunch Ordering Instructions:
Parents K-8 Only (PK must bring their own lunch)1) Log into your Family Portal Account.
2) From the main screen, click 'Student Information.'
3) Click 'Lunch' in the same section.
4) Click 'Create Web Order" at the top.
5) Select which days you would like an entree by scrolling down the page and putting the number of items in the QTY column. You do this for EACH child for each day of the week. NOTE: Do not order meals for all your children under one child's name. If you have multiple children, you will see tabs for each child. Please check carefully when ordering.
6) When done ordering, scroll to the bottom and click 'Order Items.' If lunch items are in blue on your lunch calendar on your PC or a black dot on your app, then lunches were ordered for that day.
7) The charges will now display for the student on your Family Portal portal to be paid on the Family Billing screen. We suggest keeping a deposit in your account.
NOTE: Lunches are billed after they are eaten the day of. You can pay from your student billing page and even pay over the amount to have a credit on your account. You will have until 1:00 pm each school day to order for the next school day and until 1:00 pm on Friday to order for Monday. (For example, you need to order by 1:00 pm on August 12 for lunch on August 15.) You also need to order by 1:00 pm the school day before vacations to have lunch when we return.
If your child has an upcoming field trip or will not be in school, go back into your lunch menu and change the quantity to zero and then click "order items" to update. This must be done before the actual day of the lunch.
Balances are to be paid in full on a monthly basis or you will receive a late fee and risk being shut off. We must pay the restaurants on delivery. We do not carry balances with them. This is why it helps to keep a deposit in your lunch account.If your child is absent, their meal will be held in the refrigerator and given to them upon their return the next day. We cannot keep lunches for more than one day so this cannot be done for Friday lunches or holidays. It can also be given to a sibling, if applicable, to bring home. If you know before 1:00 pm that your child will not be in school for lunch the following day, you can go to your account and cancel lunch by clearing out the quantity on each item and hitting submit. We do not refund lunches.
Lunch Visitors
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We always suggest calling the store (for K-8 uniforms) before heading over to make sure they are open.
School Uniforms K-8 are available through North Florida Uniform in Mandarin. (See below)
PE and PK Uniforms and Used uniforms are sold in the school office. (See below)
North Florida Uniform
11481 Old St. Augustine Road - Suite 301
Jacksonville, Fl 32258
(904) 288-8839
Their new online store is now up and running.
Direct links to school program on-site.
1300-ACS Link: North Florida Uniform Online StoreNorth Florida Uniform Summer Hours
June-August
Tues-Fri: 10-6
Sat: 11-4
Sun-Mon: Closed
Price Lists
Boy's Price Sheet
Girl's Price Sheet
Pre-K & PE Uniforms are available in the school office at $13 a piece ($26 an outfit)
Used/Recycled Uniforms are sold in the office for $2 a piece. These have been mended and hemmed so we suggest the child be with you in order to try them on.
Shoe Dress Code- Leather shoes, no canvas. (Kindergarten through Eighth)
PK students wear either tie or velcro tennis shoes.
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